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AI and your data

What happens to your data when you use the AI

The AI gets only what it needs for your request, and only when you start it. Here you can see, feature by feature, what is sent and what stays with you.

  • EU servers
  • Not stored
  • No training
The short version

How an AI request works

  1. You start itNothing goes to the AI until you click. Opening or reading a file is not enough.
  2. Only what is needed goesUsually just text, not your file. The connection is encrypted.
  3. The AI runs in the EUOur AI provider is based in the EU, and so are its servers.
  4. It is not storedThe provider does not store your content and does not train any AI with it. The makers of the AI models do not get it either.
  5. You decideThe answer is a suggestion. You check it and keep what fits. The AI can be wrong.
Feature by feature

What goes where?

Every feature here: EU servers, not stored, no training.

Create and change with AI

What goes to the AI
Your description. For a change, also the document’s structure with its texts: title, headings, labels, text blocks and default values.
What does not go to the AI
What you typed into fields and tables yourself, photos, signatures, other people’s answers, your letterhead and your logo.
What Docuvoza keeps
The finished suggestion for 5 minutes, so a second try does not count twice. After that, nothing.
Create and change with AI

Fill with AI

What goes to the AI
Your text and the form’s structure: field names, types and options, and for each field only whether it is already filled.
What does not go to the AI
The values in the fields, photos, signatures, your letterhead, your account and contact details.
What Docuvoza keeps
The finished suggestion for 5 minutes, so a second try does not count twice. After that, nothing.
Fill with AI

Summarize a PDF

What goes to the AI
The text of the pages and, if there are any, the headings from the table of contents.
What does not go to the AI
The file itself, images, signatures and where the text sits on the page.
What Docuvoza keeps
The finished summary for 5 minutes, so a second try does not count twice. After that, nothing.
Summarize a PDF

Speak instead of typing

What goes to the AI
Your recording goes to a speech service in the EU, which turns it into text.
What does not go to the AI
The finished text stays in the field until you send it yourself.
What Docuvoza keeps
Sound and text only in working memory while they are converted. After that, only the length as a number.

What runs only on your device

  • Tools marked “Stays in your browser” use no AI and upload nothing.
  • Text recognition “Standard”: it reads the scan in your browser and uploads nothing.
  • “Read PDF aloud”: the voice comes from your device, it is not our AI, and the text stays in the browser.
  • Your working copy stays in your browser: 7 days after the last change or until “Start over”.

What else you should know

Our logs

For an AI request they hold only numbers: model, amount, cost and time. Never your text, image or voice. We keep totals without content for up to 400 days.

At the provider

It counts usage anonymously and without content, and keeps those numbers for up to 6 months. Its other customers see nothing of your data.

Protection against abuse

Without an account, a short check may run before an AI request to see that a person is asking. It comes from a provider in the USA. It sees your network address and features of your device, not your document.

What you type

Give the AI only what it needs for the job. Mention other people only if the document really needs it.

All legal details are in our privacy policy. How good the results are, and how to check them, is in the help.

How reliable is the AI?