Create a document
Handover report, maintenance report, checklist: pick sections, fill them in, add photos and get a clean PDF with signature fields. No word processor needed.
Where to start?
Take a ready-made example and adapt it, or start blank. The signatures are added automatically.
Should others fill in parts? First create the document, then set fields and roles.
No account and no file needed. Your draft stays in this browser.
How it works
- Start from a ready-made example (equipment handover, service report, event set-up sign-off) or blank.
- Add blocks such as parties, items, checkpoints or photos. Each one shows in the preview right away.
- Fill in myself, take photos, review, then download the PDF or have it signed with Signovoza.
Frequently asked questions
Which sections are there?
Four kinds: details (text, multi-line, date, number with unit, choice, phone, email, optionally required), entries (one card per entry, optionally with photos per entry and “nothing to report”), checklist (yes, no, n/a, with an optional note) and photos with captions. Ready-made blocks such as parties, items, checkpoints, work done, observations or next steps are presets of these four kinds and can be changed freely.
Where do my entries and photos stay?
In your browser. Photos are reduced there and the PDF is created there; nothing is uploaded. The draft stays in this browser for up to 7 days, or until you choose Start over. Account storage is unavailable at launch. Only Create with AI and Change with AI send your description and the document’s structure, with its texts (title, introduction, headings, labels, text blocks, default values) and the details the AI entered itself, to be processed by an AI provider in the EU, only to make the proposal and not for training; photos, signatures and what you entered in fields and tables yourself are never sent.
Where do the signatures go?
Every role that signs (customer and technician, say) gets a signature field with place and date, up to three side by side. The signatures sit where the Signatures block is in the structure, at the end by default: right under the content when they fit there completely, otherwise on a new page. They are never split. With Start on a new page they always get a page of their own.
Are there limits?
Yes, so the PDF opens well on a phone: at most 12 pages and 40 photos per document. We warn you before you reach them.
Can I reuse the structure?
Saving your own templates to an account is unavailable at launch. You can edit the document in the browser and download it as a PDF.
Do I need an account?
No. All available tools work without an account. Optional launch notifications are not required to use them.
What do AI, dictation and recordings cost?
An AI draft costs 1 operation. Dictation and recordings are billed by speaking time: 1 operation per 2 minutes. Your remaining time shows next to the microphone (“1:20 speaking time left”) and never expires. A recording uses it first, then costs 1 operation per started 2 minutes, at most 15 (up to 30 minutes); you see the cost before it starts. The AI runs in the EU and does not train on your data; audio and text are not kept.
Does it work on a phone?
Yes. Fill in sections and take photos straight with the camera, during an on-site handover for example. The PDF is made on the phone.
Related tools
Matching templates
AI and your data
What goes to the AI, what stays in your browser and what is not stored: in plain words.
How we handle it →Why Docuvoza
No account, no subscription, no document storage. Most tools run on your device; the rest in the EU, deleted after 60 minutes. Your working copy stays in this browser for up to 7 days, or until you choose Start over. And when someone has to sign: soon with Signovoza.
How the handover works →What “Create a document” does
Many everyday documents always have the same shape: a header with details, a checklist, a few entries, photos and the signatures at the end. That needs no word processor. You put the document together from sections and the pages follow: each section shows in the preview right away, and long lists or many photos flow onto further pages by themselves.
Structure, fill in today, review
In the structure you set the title, introduction, letterhead and blocks, and who signs. Examples (“e.g. …”) show what belongs in a field; they are gray and italic and appear only in the structure’s preview, never in the PDF. Fill in myself turns the document into one form with large fields, comfortable on a phone, and photos come straight from the camera. Review shows the document exactly as the PDF will be: only what you entered, empty optional answers as “—”, and a checklist of whether every required answer is there.
Photos that fit a PDF
Phone photos are large. When you add them, they are scaled down in your browser, numbered, stamped with the time taken and, if you like, captioned. Three photos sit side by side, and photos taken for an entry stay with that entry. So even a report with twenty photos stays a PDF you can send by email.
With AI, your voice or a recording
Create with AI: describe the document in one sentence (“Quote for tiling, bathroom 12 m², customer supplies the tiles”), the AI builds a fillable draft with sections, line items and signatures. You check it in the preview and apply it. Instead of typing you can dictate with “Speak”.
Create from a recording: record a meeting, site walk or acceptance directly, or choose an audio file (a voice message, for example). The audio is turned into text; you correct names and numbers, then the AI turns it into the minutes or the quote. Everyone who speaks on the recording must know about it and agree. It helps to sum up yourself at the end: who was there, what was agreed, which defects are open with which deadline.
Afterwards
Download the PDF, continue filling it in, or sign it yourself. The blank form is a fillable PDF; a filled document keeps only the signature fields. Signature requests through Signovoza are unavailable at launch.