Apartment handover report
Records the condition, meter readings and keys handed over at move-in or move-out – signed by both sides.
For: Landlords, property managers, tenants
Fill in: by hand, typed, spoken or from your documents – the AI proposes, you review.
The fields for Tenant and Tenant 2 are ready. Get it signed: soon with Signovoza.
Every copy starts empty. The template is created in your browser; we store none of your entries.
Fields · Who fills in what
Details
- Address of the apartment (required)You, before sending
- Date (required)You, before sending
- Occasion (required)You, before sending
- Floor and unitYou, before sending
- Number of roomsYou, before sending
- Landlord / manager (required)You, before sending
- Landlord’s addressYou, before sending
- Tenant name (required)filled in by Tenant
- Tenant 2 namefilled in by Tenant 2
Meters and smoke alarms
- Meter no. electricityYou, before sending
- Reading electricityYou, before sending
- Meter no. gasYou, before sending
- Reading gasYou, before sending
- Meter no. cold waterYou, before sending
- Reading cold waterYou, before sending
- Meter no. hot waterYou, before sending
- Reading hot waterYou, before sending
- Meter no. heatingYou, before sending
- Reading heatingYou, before sending
- Smoke alarms (no.)You, before sending
- Smoke alarms workingYou, before sending
Condition of the rooms
- Condition kitchenYou, before sending
- Remark kitchenYou, before sending
- Condition bathroomYou, before sending
- Remark bathroomYou, before sending
- Condition toiletYou, before sending
- Remark toiletYou, before sending
- Condition living roomYou, before sending
- Remark living roomYou, before sending
- Condition bedroomYou, before sending
- Remark bedroomYou, before sending
- Condition other roomYou, before sending
- Remark other roomYou, before sending
- Condition hallwayYou, before sending
- Remark hallwayYou, before sending
- Condition balcony / terraceYou, before sending
- Remark balcony / terraceYou, before sending
- Condition cellar / storageYou, before sending
- Remark cellar / storageYou, before sending
Keys (number)
- Keys front doorYou, before sending
- Keys apartmentYou, before sending
- Keys mailboxYou, before sending
- Keys cellarYou, before sending
At move-out
- Tenant’s new addressfilled in by Tenant
- Redecoration neededYou, before sending
- DepositYou, before sending
- Agreements and open pointsYou, before sending
- Condition acknowledged as describedfilled in by Tenant
Signatures
- Place, date – Signature landlord (required)You, before sending
- Signature landlord (required)You, before sending
- Place, date – Signature tenant (required)filled in by Tenant
- Signature tenant (required)filled in by Tenant
- Place, date – Signature tenant 2 (required)filled in by Tenant 2
- Signature tenant 2 (required)filled in by Tenant 2
Frequently asked questions
Is the “Apartment handover report” template free?+
Yes. Filling in, downloading and adapting run in your browser and cost nothing, even without an account. Without an account the PDF carries “Created with Docuvoza” at the bottom.
Is what I enter stored?+
No. Every copy starts empty and is filled in in your browser; the template keeps no answers. The working copy stays in this browser for up to 7 days, or until you choose Start over. Account storage, share links and fill requests are unavailable at launch. Files for server tools are deleted after 60 minutes.
Can the other side sign?+
The fields for Tenant and Tenant 2 are ready. Signature requests through Signovoza are not yet available at launch; download the form and pass it on yourself.
Can I adapt the template?+
Yes. “Adapt in the form editor” opens it with all fields and roles; you download the result as a PDF. Your own templates come with accounts.
Has the template been legally reviewed?+
No. The templates are operational structures for day-to-day work – not legal advice and not reviewed contract wording. Adapt them to your situation where needed.
These templates are operational structures for day-to-day work – not legal advice and not reviewed contract wording. Adapt them to your situation where needed.