Vehicle handover form
Documents mileage, fuel or charge level, tyres, damage, papers and accessories when a vehicle changes hands.
For: Car rental, fleets, garages, private sales
Fill in: by hand, typed, spoken or from your documents – the AI proposes, you review.
The fields for Recipient are ready. Get it signed: soon with Signovoza.
Every copy starts empty. The template is created in your browser; we store none of your entries.
Fields · Who fills in what
Details
- Registration (required)You, before sending
- Vehicle ID number (VIN)You, before sending
- Next inspection dueYou, before sending
- Vehicle (make, model) (required)You, before sending
- Date (required)You, before sending
- TimeYou, before sending
- Handed over by (required)You, before sending
- Received by (required)filled in by Recipient
Condition at handover
- Mileage (required)You, before sending
- Fuel / charge levelYou, before sending
- TyresYou, before sending
- CleanlinessYou, before sending
- Damage 1You, before sending
- Position 1You, before sending
- Damage 2You, before sending
- Position 2You, before sending
- Damage 3You, before sending
- Position 3You, before sending
Accessories and papers
- Registration certificateYou, before sending
- Warning triangle and first-aid kitYou, before sending
- Hi-vis vestYou, before sending
- Spare wheel or repair kitYou, before sending
- Charging cable (electric vehicles)You, before sending
- Number of keysYou, before sending
- Other remarksYou, before sending
For rentals
- Rental periodYou, before sending
- DepositYou, before sending
- Additional driverYou, before sending
- Vehicle received in the condition describedfilled in by Recipient
Signatures
- Place, date – Signature handing overYou, before sending
- Signature handing over (required)You, before sending
- Place, date – Signature recipientfilled in by Recipient
- Signature recipient (required)filled in by Recipient
Frequently asked questions
Is the “Vehicle handover form” template free?+
Yes. Filling in, downloading and adapting run in your browser and cost nothing, even without an account. Without an account the PDF carries “Created with Docuvoza” at the bottom.
Is what I enter stored?+
No. Every copy starts empty and is filled in in your browser; the template keeps no answers. The working copy stays in this browser for up to 7 days, or until you choose Start over. Account storage, share links and fill requests are unavailable at launch. Files for server tools are deleted after 60 minutes.
Can the other side sign?+
The fields for Recipient are ready. Signature requests through Signovoza are not yet available at launch; download the form and pass it on yourself.
Can I adapt the template?+
Yes. “Adapt in the form editor” opens it with all fields and roles; you download the result as a PDF. Your own templates come with accounts.
Has the template been legally reviewed?+
No. The templates are operational structures for day-to-day work – not legal advice and not reviewed contract wording. Adapt them to your situation where needed.
These templates are operational structures for day-to-day work – not legal advice and not reviewed contract wording. Adapt them to your situation where needed.