Vehicle logbook (monthly sheet)

Logs a month’s trips with date, route, purpose, type of trip and odometer readings – countersigned by the fleet manager. An internal overview, not a logbook recognised for tax purposes.

For: Fleets, field staff, trades

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Fields · Who fills in what

Details

Registration (required)You, before sending
VehicleYou, before sending
Month (required)You, before sending
Driver (required)You, before sending
Odometer at startYou, before sending
Odometer at endYou, before sending

Trips

Date 1You, before sending
Route 1You, before sending
Purpose / person 1You, before sending
Type 1You, before sending
Km start 1You, before sending
Km end 1You, before sending
Date 2You, before sending
Route 2You, before sending
Purpose / person 2You, before sending
Type 2You, before sending
Km start 2You, before sending
Km end 2You, before sending
Date 3You, before sending
Route 3You, before sending
Purpose / person 3You, before sending
Type 3You, before sending
Km start 3You, before sending
Km end 3You, before sending
Date 4You, before sending
Route 4You, before sending
Purpose / person 4You, before sending
Type 4You, before sending
Km start 4You, before sending
Km end 4You, before sending
Date 5You, before sending
Route 5You, before sending
Purpose / person 5You, before sending
Type 5You, before sending
Km start 5You, before sending
Km end 5You, before sending
Date 6You, before sending
Route 6You, before sending
Purpose / person 6You, before sending
Type 6You, before sending
Km start 6You, before sending
Km end 6You, before sending
Date 7You, before sending
Route 7You, before sending
Purpose / person 7You, before sending
Type 7You, before sending
Km start 7You, before sending
Km end 7You, before sending
Date 8You, before sending
Route 8You, before sending
Purpose / person 8You, before sending
Type 8You, before sending
Km start 8You, before sending
Km end 8You, before sending
Date 9You, before sending
Route 9You, before sending
Purpose / person 9You, before sending
Type 9You, before sending
Km start 9You, before sending
Km end 9You, before sending
Date 10You, before sending
Route 10You, before sending
Purpose / person 10You, before sending
Type 10You, before sending
Km start 10You, before sending
Km end 10You, before sending
Date 11You, before sending
Route 11You, before sending
Purpose / person 11You, before sending
Type 11You, before sending
Km start 11You, before sending
Km end 11You, before sending
Date 12You, before sending
Route 12You, before sending
Purpose / person 12You, before sending
Type 12You, before sending
Km start 12You, before sending
Km end 12You, before sending
Date 13You, before sending
Route 13You, before sending
Purpose / person 13You, before sending
Type 13You, before sending
Km start 13You, before sending
Km end 13You, before sending
Date 14You, before sending
Route 14You, before sending
Purpose / person 14You, before sending
Type 14You, before sending
Km start 14You, before sending
Km end 14You, before sending
Date 15You, before sending
Route 15You, before sending
Purpose / person 15You, before sending
Type 15You, before sending
Km start 15You, before sending
Km end 15You, before sending
Date 16You, before sending
Route 16You, before sending
Purpose / person 16You, before sending
Type 16You, before sending
Km start 16You, before sending
Km end 16You, before sending
Date 17You, before sending
Route 17You, before sending
Purpose / person 17You, before sending
Type 17You, before sending
Km start 17You, before sending
Km end 17You, before sending
Date 18You, before sending
Route 18You, before sending
Purpose / person 18You, before sending
Type 18You, before sending
Km start 18You, before sending
Km end 18You, before sending
Date 19You, before sending
Route 19You, before sending
Purpose / person 19You, before sending
Type 19You, before sending
Km start 19You, before sending
Km end 19You, before sending
Date 20You, before sending
Route 20You, before sending
Purpose / person 20You, before sending
Type 20You, before sending
Km start 20You, before sending
Km end 20You, before sending
Business kmYou, before sending
Commute kmYou, before sending
Private kmYou, before sending
Total kmYou, before sending
Sheet checkedfilled in by Fleet manager

Signatures

Place, date – Signature driverYou, before sending
Signature driver (required)You, before sending
Place, date – Signature fleet managerfilled in by Fleet manager
Signature fleet manager (required)filled in by Fleet manager

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Vehicle logbook (monthly sheet)Registration *VehicleMonth *Driver *Odometer at startOdometer at endOne sheet per vehicle and month, to keep track of its use internally. This overview does notreplace a logbook recognised for tax purposes.TripsType: B = business, C = commute between home and work, P = private. Route: from – to, and the waytaken for any detour.Date 1Route 1Purpose / person 1Type 1BCPKm start 1Km end 1Date 2Route 2Purpose / person 2Type 2BCPKm start 2Km end 2Date 3Route 3Purpose / person 3Type 3BCPKm start 3Km end 3Date 4Route 4Purpose / person 4Type 4BCPKm start 4Km end 4Date 5Route 5Purpose / person 5Type 5BCPKm start 5Km end 5Date 6Route 6Purpose / person 6Type 6BCPKm start 6Km end 6Date 7Route 7Purpose / person 7Type 7BCPKm start 7Km end 7Date 8Route 8Purpose / person 8Type 8BCPKm start 8Km end 8Date 9Route 9Purpose / person 9Type 9BCPKm start 9Km end 9Date 10Route 10Purpose / person 10Type 10BCPKm start 10Km end 10Date 11Route 11Purpose / person 11Type 11BCPKm start 11Km end 11Page 1 of 2

Date 12Route 12Purpose / person 12Type 12BCPKm start 12Km end 12Date 13Route 13Purpose / person 13Type 13BCPKm start 13Km end 13Date 14Route 14Purpose / person 14Type 14BCPKm start 14Km end 14Date 15Route 15Purpose / person 15Type 15BCPKm start 15Km end 15Date 16Route 16Purpose / person 16Type 16BCPKm start 16Km end 16Date 17Route 17Purpose / person 17Type 17BCPKm start 17Km end 17Date 18Route 18Purpose / person 18Type 18BCPKm start 18Km end 18Date 19Route 19Purpose / person 19Type 19BCPKm start 19Km end 19Date 20Route 20Purpose / person 20Type 20BCPKm start 20Km end 20Business kmCommute kmPrivate kmTotal kmSheet checkedPlace, dateSignature driverPlace, dateSignature fleet managerPage 2 of 2

2 pages

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These templates are operational structures for day-to-day work – not legal advice and not reviewed contract wording. Adapt them to your situation where needed.