Work acceptance report

Records which work was accepted, with or without reservations, and which defects are to be fixed by when.

For: Trades, construction, installation

Template language

Fill in: by hand, typed, spoken or from your documents – the AI proposes, you review.

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Fields · Who fills in what

Details

Project (required)You, before sending
Place / addressYou, before sending
Acceptance date (required)You, before sending
Client (name/company) (required)You, before sending
Represented by (client) (required)filled in by Client
Contractor (name/company) (required)You, before sending
Represented by (contractor)You, before sending
Others presentYou, before sending
Work accepted (required)You, before sending

Outcome

Acceptance (required)filled in by Client
Contract penalty reservedfilled in by Client
Reservations (e.g. contract penalty, known defects)filled in by Client

Defects and outstanding work

Defect / outstanding work 1You, before sending
Location 1You, before sending
Deadline 1You, before sending
Defect / outstanding work 2You, before sending
Location 2You, before sending
Deadline 2You, before sending
Defect / outstanding work 3You, before sending
Location 3You, before sending
Deadline 3You, before sending
Defect / outstanding work 4You, before sending
Location 4You, before sending
Deadline 4You, before sending
Defect / outstanding work 5You, before sending
Location 5You, before sending
Deadline 5You, before sending
Defect / outstanding work 6You, before sending
Location 6You, before sending
Deadline 6You, before sending
Client’s remarksfilled in by Client
Documents and manuals receivedfilled in by Client
Site handed over clearedfilled in by Client

Signatures

Place, date – Signature contractor (required)You, before sending
Signature contractor (required)You, before sending
Place, date – Signature client (required)filled in by Client
Signature client (required)filled in by Client

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Work acceptance reportProject *Place / addressAcceptance date *Client (name/company) *Represented by (client) *Contractor (name/company) *Represented by (contractor)Others presentWork accepted *OutcomeAcceptance (Client) *without reservationswith reservationsrefusedContract penalty reserved (Client)yesnon/aReservations (e.g. contract penalty, known defects) (Client)Note: acceptance usually starts the limitation period for defect claims. A contract penalty mustbe reserved at acceptance, otherwise it is usually lost.Defects and outstanding workDefect / outstanding work 1Location 1Deadline 1Defect / outstanding work 2Location 2Deadline 2Defect / outstanding work 3Location 3Deadline 3Defect / outstanding work 4Location 4Deadline 4Defect / outstanding work 5Location 5Deadline 5Page 1 of 2

2 pages

Frequently asked questions

Is the “Work acceptance report” template free?

Yes. Filling in, downloading and adapting run in your browser and cost nothing, even without an account. Without an account the PDF carries “Created with Docuvoza” at the bottom.

Is what I enter stored?

No. Every copy starts empty and is filled in in your browser; the template keeps no answers. The working copy stays in this browser for up to 7 days, or until you choose Start over. Account storage, share links and fill requests are unavailable at launch. Files for server tools are deleted after 60 minutes.

Can the other side sign?

The fields for Client are ready. Signature requests through Signovoza are not yet available at launch; download the form and pass it on yourself.

Can I adapt the template?

Yes. “Adapt in the form editor” opens it with all fields and roles; you download the result as a PDF. Your own templates come with accounts.

Has the template been legally reviewed?

No. The templates are operational structures for day-to-day work – not legal advice and not reviewed contract wording. Adapt them to your situation where needed.

These templates are operational structures for day-to-day work – not legal advice and not reviewed contract wording. Adapt them to your situation where needed.