Inspection and maintenance templates
Acceptance, maintenance, inspection and cleaning reports, defect list, site walk-through and goods-receipt check: record point by point and have it confirmed.
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7 templates
Work acceptance report
Inspection & maintenanceRecords which work was accepted, with or without reservations, and which defects are to be fixed by when.Defect list
Inspection & maintenanceCollects defects with location, priority and who is responsible, so every fix is tracked.Property walk-through
Inspection & maintenanceGuides the regular round of the building – stairwell, escape routes, fire safety, basement, grounds, playground, winter service, plant – with findings, tasks and the property manager’s sign-off.Ladder and step inspection
Inspection & maintenanceRecords the pre-use visual check or the periodic inspection of ladders and steps – stiles, rungs, feet, spreader and marking, with the competent person, inspection tag, result and next inspection date.Cleaning log
Inspection & maintenanceRecords which areas were cleaned, when and by whom – a week on one sheet, signed off by the site manager.Goods receipt inspection
Inspection & maintenanceChecks a delivery on arrival for quantity, packaging and visible damage – discrepancies are noted at once and countersigned by the driver.Maintenance report
Inspection & maintenanceDocuments the maintenance of a system or device: points checked, readings, parts replaced and the next due date.
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These templates are operational structures for day-to-day work – not legal advice and not reviewed contract wording. Adapt them to your situation where needed. Favourites are kept in this browser.